Privacy & Policies

  • BTW (tax number): 8629.23.980.B.01
  • KvK nummer (chamber of commerce identification number): 83580409
  • Contact address:


Thank you for visiting the International Hibernation Society website. Please take a few moments to read these terms and conditions which relate to your use of the information on our website. 


The website is operated by the International Hibernation Society (IHS), registered as an organization. If you have any queries or concerns about this website generally or would like to know more about IHS, please contact us via email at:


All the materials including logos and graphics, contained on this website, unless otherwise acknowledged, are the property of the International Hibernation Society.

Your use of the Material appearing on this website is limited to your own personal, non-commercial, educational use and reference. In using this website, you agree not to adapt, translate, modify, decompile, disassemble, or reverse engineer the Material, or any software or programs used in connection with the Material.

General Use of Website

The Material is intended to provide helpful, constructive, general information and guidance only in relation to the field of Hibernation and should not be relied upon for any other purpose. IHS is not in any way responsible for your use, misuse or otherwise of the Material.

Extent of IHS’s liability for the Website

  • IHS will do its best to warrant the accuracy or reliability of any Material published on this website. However, the Material may contain inaccuracies or typographical errors.
  • IHS does not host all pages appearing on this website and for this reason and due to the nature of the World Wide Web generally, is not able to warrant that this website will be available 24 hours a day, nor that it will be free of virus or other harmful code or properties. IHS requires its web host to adhere to all data protection laws and principles but makes no warranty as to the security or safety of personal information which you might provide via these pages.
  • IHS does not endorse products or services promoted by any third parties that are linked to the IHS websites; any information relating to third parties, their goods and services is provided to you as a visitor to this website for your general information and assistance only. You visit third-party websites and enter into contracts with such third parties at your own risk.


This Privacy Policy explains how the International Hibernation Society (“we,” “us,” “our”) collects, uses, and shares personal information collected from visitors to our website and/or webshop located at or its subdomains. We are committed to protecting the privacy of our visitors and have implemented appropriate measures to ensure the security of any personal information we collect.

Information Collection and Use

We may collect personal information from visitors to our website and/or webshop, such as name, email address, mailing address, and payment information, when they purchase memberships or conference tickets. We use this information to process orders, communicate with visitors about their orders, and provide services and information requested.

We may also collect non-personal information such as browser type, operating system, and website usage statistics. This information is used to improve our webshop and services and to analyze trends and visitor behavior.

Cookies and Other Tracking Technologies

Our website and/or webshop may use cookies and other tracking technologies to collect information about visitors’ interactions with our website. Cookies are small text files that are stored on a visitor’s computer or device and can be used to remember preferences or track website usage. Visitors can choose to disable cookies in their web browser settings, but this may affect their ability to use some features of our webshop.

Third-Party Services

We may use third-party services such as payment processors to process payments and fulfill orders. These third-party services may collect information about visitors’ interactions with our webshop, including payment information, and have their own privacy policies that are not governed by this Privacy Policy.

Information Sharing

We do not share personal information collected from visitors to our webshop with third parties, except as necessary to process orders or as required by law. We may share non-personal information with third parties for research or analytical purposes.

Data Security

We have implemented appropriate measures to protect personal information collected from visitors to our webshop against unauthorized access, disclosure, or destruction. However, we cannot guarantee the security of information transmitted over the internet.

Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Visitors are encouraged to check this page regularly for any changes. By continuing to use our webshop, visitors agree to be bound by the terms of this Privacy Policy.


By accessing or using our webshop, you agree to be bound by these Terms. If you do not agree to these Terms, you may not use or order products from our webshop.

General Information

The webshop is operated by the International Hibernation Society, a non-profit organization based in the Netherlands. These Terms apply to all sales made through the webshop, and any other services offered through the webshop.

Orders and Payment

  • Orders can be placed via the webshop
  • All prices are in Euros and include any applicable taxes, unless specified differentially in the webshop.
  • Payment can be made by credit card or other payment methods specified on the webshop. Payment will be processed upon submission of your order.
  • IHS reserves the right to refuse or cancel any order, at any time and for any reason.
  • In case of a refund, the payment will be refunded via the original payment method used.

Shipping and Delivery

  • Orders will become available to download in the user’s account and/or by sending an email to the address specified during the ordering process.

Product Information and Availability

  • IHS makes every effort to provide accurate and up-to-date information about the products offered on the webshop.
  • IHS reserves the right to modify, discontinue or suspend any product offered on the webshop, at any time and for any reason.
  • IHS is not responsible for any errors or omissions in the product information provided on the webshop.

Return Policy

  • If you need to return an item, please send an email to within 14 days of receipt. We will provide you with return instructions and arrange for a return payment within 4 weeks of receipt of the returned item(s).

Intellectual Property

  • All content on the webshop, including but not limited to text, graphics, logos, images, and software, is the property of IHS or its affiliates and is protected by copyright, trademark and other intellectual property laws.
  • You may not use, reproduce, modify or distribute any content from the webshop without the prior written consent of IHS.

Limitation of Liability

  • IHS shall not be liable for any damages, including but not limited to direct, indirect, incidental, consequential or punitive damages, arising out of your use or inability to use the webshop or the products offered on the webshop.
  • IHS makes no representations or warranties of any kind, express or implied, with respect to the webshop or the products offered on the webshop.


  • You agree to indemnify and hold IHS and its affiliates, officers, agents, and employees harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising out of your breach of these Terms


If you have any questions or concerns about this Privacy Policy, our handling of personal information or Terms and Conditions for the use of the webship, please contact us at